Select the template that you created in the previous section or one that you have created or downloaded, and then click Open > Next.Ĭheck any exceptions to the auto-reply rule. In the Select a Reply Template dialog box, in the Look In box, click User Templates in File System. Under Step 2: Edit the rule description (click an underlined value), click a specific template. Under What do you want to do with the message?, check reply using a specific template. Typically, you don't need to check any items. Under Which condition(s) do you want to check?, check any criteria that you want, and then click Next. Under Start from a blank rule, click Apply rules on messages I receive, and then click Next. In the Rules and Alerts dialog box, click New Rule. Step 2: Create a rule to automatically reply to new email messagesĬlick Home > Rules > Manage Rules & Alerts. In the File name box, type a name for your message template, and then click Save. In the Save As dialog box, in the Save as type list, click Outlook Template. In the message window, click File > Save As. In the message body, type the message that you want to send as your automated reply. Important: To send a reply automatically, Outlook must be running and configured to check periodically for new messages. You can combine an Outlook email template with Outlook rules to simulate the functionality of the Automatic Replies feature that is available only to Office 365 for business or Exchange Server accounts.
I have an account with Office 365 Home,, Hotmail, Gmail, Yahoo! or other POP or IMAP email account In the Automatic Replies box, choose Do not send automatic replies.
If you want to send automatic replies to those outside your organization, we recommend choosing My contacts only. Note: Sending automatic replies to anyone outside my organization will send your automatic reply to every email, including newsletters, advertisements, and potentially, junk email. Select whether you want replies sent to My contacts only or to Anyone outside my organization who sends you messages. Optionally, if you'd like your automatic replies to be sent to people outside your organization, choose the Outside My Organization tab, check the Auto-reply to people outside my organization box, and then type the response you want to send while you are out of the office. On the Inside My Organization tab, type the response that you want to send to teammates or colleagues while you are out of the office. If you don't specify a start and end time, auto-replies are sent until you select the Do not send automatic replies check box to turn them off. Tip: You can check the Only send during this time range box to schedule when your out of office replies are active.
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